ARTICLE I
Name
The name of this organization shall be the Wolf Branch Parent Teacher Committee.
ARTICLE II
Objectives
The objectives of this organization shall be:
To promote child welfare in the school and community;
To bring into closer relationship the home and the school, that Parents and Teachers may cooperate intelligently in the training of the child;
To develop united efforts between educators and the general public;
To fulfill these objectives through conferences, committees, projects, and fund raising activities; and
To provide a labor pool of volunteers to assist at school.
ARTICLE III
Section 1
The policies of this organization shall be non-commercial, non-sectarian, and non-partisan. Neither commercial enterprise, nor any candidate shall be endorsed by this organization.
Section 2
The purpose of this organization shall be educational, to work in cooperation with the school Administration, and be devoted to the welfare of the child. This organization shall not seek to direct the technical activities of the school or to control their policies.
Section 3
This organization shall not enter into any membership with other organizations, but it may cooperate with other organizations and agencies active in the field of child welfare.
ARTICLE IV
Membership and Dues
Section 1
Parents whose children are attending this school, teachers, and any adult resident in the school who is interested in the objectives for which the association is organized may become an active member by attending PTC General Membership meetings.
ARTICLE V
Officers and Duties (Executive Board)
Section 1
The officers of this organization shall be a President, Vice President, Secretaries and Treasurer. These officers, except the President, shall be elected annually for a term of one year, and shall serve until their successors are elected. If there is more than one candidate for any office, the election may be by ballot. No officers shall be eligible to hold the same office for more than two consecutive years, unless a qualified replacement is unavailable. These officers shall constitute the Executive Board along with the Immediate Past President.
Section 2
The Executive Board will establish an agenda for the General Membership meeting following the bi-monthly Executive Committee meeting. The deadline for input from the General Membership of agenda items is 1 week prior to a scheduled General Membership meeting. Items to be discussed in depth at the General Membership meetings must be included in the agenda.
Section 3
The President shall preside at all General Membership meetings, Executive Board and Executive Committee meetings of the organization, shall be an ex-officio member of all committees, and shall perform all other duties usually pertaining to the office.
Section 4
The Vice President shall perform all duties of the President in the absence or inability of that officer to act and shall assist the President when called upon. The Vice President will automatically become President the following year.
Section 5
The Secretary(s) shall keep a correct record of all meetings of the organization and shall perform such other duties as delegated to him/her.
Section 6
The Treasurer(s) shall receive all monies of the organization and keep an accurate record of all receipts and expenditures, and shall pay out funds in such a manner as authorized by the organization. The Treasurer shall report monthly to the organization regarding its financial status. There shall be two Treasurers, each assuming their responsibilities on opposite years. The positions will require a two year commitment, with terms expiring on opposite years.
Section 7
The PTC shall allocate $2000 each year as startup money in the checking account for the following PTC fiscal year June 1 through May 31.
ARTICLE VI
Executive Committee
Section 1
The Executive Committee shall consist of the Executive Board, standing committee chairpersons, teacher liaisons from each school of the district and a representative of the district administration.
Section 2
The duties shall be to transact necessary business between General Membership meetings and such other business as may be referred to it by the organization. It will be the job of the President to report on the actions and decisions of the Executive Committee at regular general membership meetings of this organization.
Section 3
The Executive Committee shall meet bi-monthly on a date to be decided by the President.
Section 4
The Executive Committee, via simple majority vote at an Executive Committee meeting, may approve expenditures up to $1000.00.
Section 5
The General Membership may attend these executive committee meetings as guests without voting privileges.
Section 6
Standing committee chairpersons will be confirmed by the General Membership as required by the organization to promote the objectives and interests of the organization. Committee chairpersons shall present all plans to the Executive Committee for approval. Recommendations of a standing committee shall be considered a motion.
Section 7
An Executive Meeting quorum shall consist of 5 members.
Section 8
Resolutions will be passed by a simple majority of those present and voting.
Section 9
The Executive Committee may conduct necessary business via email between bimonthly meetings. Decisions requiring a vote will also be decided via email voting. A simple majority of those responding within a 24 hour period will carry the vote.
Section 10
Expenditures over $400 for any PTC Function that are outside the “traditional” items used to enhance the event must first be voted on via a simple majority vote at an Executive Committee Meeting.
ARTICLE VII
Nominations and Elections
Section 1
In March, the PTC President will provide a list of PTC Board and Chairperson vacancies for the upcoming year.
Section 2
The Committee Chairpersons will serve for terms of 1 year. If there is more than one candidate for any office, election shall be by ballot. Officers shall be confirmed at the General Membership Meeting in May.
Section 3
The term of office is from June 1st until May 31st.
Section 4
The Executive Board shall fill vacancies occurring in offices, other than President and Vice President. The Vice President would fill a vacancy in the office of President as voted on by the Executive Committee for the remainder of the term. A vacancy in the office of Vice President shall be filled by recommendations from the General Membership. The person chosen would fill the remainder of the term and would be eligible to fill a complete term as Vice President should the General Membership choose.
ARTICLE VIII
Meetings
General Membership meetings will be held bi-monthly during the school year. The May meeting will be the annual meeting at which the confirmation of officers will be held.
Section 2
The President of the organization may call additional meetings as needed by giving 5 days notice to the general membership.
Section 3
Resolutions will be passed by simple majority of those present and voting.
Section 4
A General Membership Meeting quorum shall consist of 10 members.
Section 5
Expenditures in excess of $1000.00 shall be approved by the general membership.
ARTICLE IX
Parliamentary Authority
The rules contained in the Robert’s Rules of Order Revised, shall govern this organization in all cases to which they are applicable.
ARTICLE X
Amendments
These Bylaws may be amended at any regular meeting of the organization by a two-thirds (2/3) vote of the membership present and voting. The proposed amendment(s) must be submitted in writing at the regular membership meeting prior to the meeting in which the vote is to be taken.
ARTICLE XI
Auditing
A Committee appointed by the President in June of each year shall audit the books of the Treasurer.
ARTICLE XII
Amendments in PTC Bylaws will become effective immediately following a simple majority vote of the general membership at any General Membership Meeting.
BYLAWS COMMITTEE
Revised and Approved February 2009
